Vendor Rules

NC DISNEYANA* 2025
VENDOR RULES (Updated 8/29/2024)
  1. Vendors will use the ticketing site ncdisneyana.simpletix.com, Zelle ([email protected]), Venmo (@ncdisneyana), or cash to pay for their sales spot(s). Note: This does not guarantee approval, it just holds the space temporarily until officially approved. 
  2. If you are unable to participate in this event after purchasing a sales space, contact us as soon as possible. Requests for refunds must be emailed to [email protected] by 30 days before event or 30 days after paid, whichever comes first. NO refunds will be issued after this date. Table space is non-transferable. 
  3. An 8-foot booth sales spot is 8-foot square spot with two chairs/vendor badges. A wall sales spot consists of one (1) 8-foot table with two chairs/vendor badges. A center sales spot consists of one (1) 6-foot table two chairs/vendor badges. An outside spot is a space outside the venue.
  4. This event will be held at the Meridian Convention Center, 312 West Meadow View Road, Greensboro, NC on Friday and Saturday October 10-11, 2025.  
  5. Please stop at the registration table before you begin to unload, to verify your table assignments and get your vendor badges. 
  6. Set-up will be available for vendors on Thursday October 9, 2025, beginning at Noon to 6 pm. 
    Set-up continues Friday October 10, 2025, starting at 9 am and must end by 1 pm. Breakdown will begin at 6 pm on Saturday October 11, 2025, and must end by 8:30pm, no exceptions. 
  7. Aisles must always be kept clear of merchandise in accordance with federal and local fire and safety laws and regulations. 
  8. Merchandise may not be pinned, taped, or otherwise attached to the walls. 
  9. The Vendor room will open at 1pm on Friday for VIP guests and then at 2pm all other paid guests may enter until 8 pm. The Vendor room will be open at 8 am on Saturday for vendors, then the VIP guests will enter at 10am and then finally at 11am all other paid guests may enter until 6pm. Times subject to change. There is also be a designated area for pin trading only.
  10. The Vendor room will open at 10 am on Saturday for early bird/all day guests and then at 11 am all other paid guests may enter until 6 pm. The Vendor room will be open at 9 am on Sunday for vendors and at 11 am for all paid guests and close at 4 pm. Times subject to change. There will also be a designated area for pin trading only.
  11. Neither NC Disneyana, run by TriNCpinTrade LLC along with its affiliates nor the venue may be held liable for any damage, injury or loss occurring at this event. Any damage in the designated selling area will be the seller’s responsibility. A minimum of $250.00 will be charged to any seller who causes damage to the property.
  12. Only Disneyana including Pixar, Marvel, and Star Wars; real Disney pins or clearly marked Fantasy pins may be offered for sale. No knowing selling or trading scrapper/fake pins. NC Disneyana retains the exclusive right to determine what items may be offered for sale. Vendors are responsible to pay any applicable NC sales tax. 
 
*Not affiliated with the Walt Disney Company or its affiliates.

APPROVED VENDORS:
SEE BELOW FOR VENDOR CONTRACT PLEASE FILL OUT AND EMAILED BACK SIGNED TO [email protected]
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